Policies

Please forgive us while we cover our bases.

REGISTRATION PAYMENT POLICY

Partners in Emergency Preparedness (PIEP) must receive payment on a registration no later than the start of the event.

CANCELLATION POLICY

Partners in Emergency Preparedness must receive written notification of any canceled registration on or before March 1. An Administration Fee of $100 will be charged on all accepted cancellations. Cancellation notices received after March 1 are NOT refundable. Please email all cancellations to info@piepc.org. Phone cancellations will not be accepted. Substitutions are welcome at any time. No-shows are responsible for the full registration fee. Exhibitor cancellations do not fall under this policy. Exhibitor cancellations are outlined on the exhibitor contract.

PHOTO/VIDEO DISCLAIMER

Registrants agree to appear in photographs and/or video taken at the Partners in Emergency Preparedness Conference. Registrants understand that these photos and/or video may be used for publicity or general information purposes and may be seen by the general public.

REPLICATION POLICY

You must submit a formal request in writing to the Partners in Emergency Preparedness Conference (info@piepc.org) in order to use any information obtained on this website, or link to another website. If you wish to replicate any portion of posted presentations, you must contact the speaker directly.

SPEAKER DISCLAIMER

The Partners in Emergency Preparedness Conference Committee fully expects our Partners in Emergency Preparedness speakers to meet the Partners in Emergency Preparedness mission and goals. Partners in Emergency Preparedness does not necessarily share the views of our speakers or their perspectives. Agenda and presentations subject to change.

EXHIBIT AND SPONSOR DISCLAIMER

The Partners in Emergency Preparedness Conference Committee fully expects our Partners in Emergency Preparedness vendors/exhibitors/sponsors to meet the Partners in Emergency Preparedness mission and goals. Partners in Emergency Preparedness does not necessarily share the views of our vendors and their products, missions, or perspectives.

PIEPC SOCIAL MEDIA POLICY – October 2020

Purpose
The purpose of this document is to detail the policy for the use of social media by representatives of the Partners in Emergency Preparedness Conference (PIEPC) Board of Directors, Committee members, interns, volunteers, and conference presenters on the use of “non-official/personal’” social media.

Background
For the purposes of this policy, “social media” refers to tools and technologies that allow a social media user to share communications, postings or information, or to participate in social networking, including but not limited to: blogs (e.g., Twitter, Tumblr), social networks (e.g., Facebook, LinkedIn, Google+), video and photo sharing websites (e.g., Instagram, Flickr, TikTok), online forums and discussion boards, and automated data feeds. “Non-official/personal” use of social media is defined as the day-to-day use of social media sites that is not related to official duties.

PIEPC Board members, Committee members, interns, volunteers, and conference presenters occupy a trusted and credible position in the community, and thus, their statements (including digitally) have the potential to contravene the policies and performance of the PIEPC organization.

Due to the nature of the work and influence associated with the emergency management profession, it is necessary that individuals be subject to certain reasonable limitations on their speech and expression. To achieve PIEPC’s mission and to efficiently provide service to the public, this policy works to carefully balance the individual’s rights against the organization’s needs and interests when exercising a reasonable degree of control over personal speech and expression, particularly via social media.

Policy
PIEPC as an organization values science, facts and, evidence-based principles in Emergency Management in an effort to put on a credible conference. In doing so, people who serve on the committees, who volunteer and who present at the conference must represent the same values that guide the PIEPC organization, even in non-official/personal spaces and capacities. Potential violations of the PIEPC Social Media policy include speech or expression made pursuant to an official duty or in your personal capacity that tends to compromise or damage the mission, function, reputation or professionalism of the PIEP Conference, however documented (social media, email communications etc..

Social media users must be careful in their personal participation in social media sites. According to guidance issued by the Office of Government Ethics (OGE), an employee is not required, ordinarily, to post a disclaimer disavowing government sanction or endorsement on the employee’s personal social media account. However, where confusion or doubt is likely to arise regarding the personal nature of social media activities, an employee is encouraged to include a disclaimer clarifying that the social media communications reflect only the employee’s personal views and do not necessarily represent the views of the employee’s agency.

To that end, the PIEPC non-official/personal social media use policy is that a clear and conspicuous disclaimer for posts will generally be sufficient to dispel any confusion that would arise. A post that appears to be in conflict with the values of PIEPC will potentially be a distraction from the conference credibility and may result in a withdrawal of offer to participate in the conference activities and/or a cancellation of contract.

As potential violations to this PIEPC social media policy arise, these incidents will be reviewed and addressed by the PIEP Executive Commitee in a timely manner.

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